·         Front of house duties

·         Meet and greet

·         Making refreshments for visitors

·         Keeping area clean and tidy

·         Booking meeting rooms and maintaining diaries

·         Going over and beyond the call of duty for each and every client, acting as their personal PA if necessary

·         Managing all supplier contracts for office i.e. teas/coffees, stationery, couriers etc

·         Managing all incoming and outgoing post and correspondence

·         Faxes, photocopies and filing

·         Taking all calls in a well-spoken, courteous and extremely helpful manner, ensuring every individual who calls through receives a service over and above

·         Managing the IT and any issues in the office

·         Responsibility for Blackberries, phones, telecoms, office computers, general facilities support

·         Managing the internal processes and systems

·         Ensuring the office runs smoothly on a daily basis

This is a part time role, working Monday, Wednesday and Friday from 9.00am to 5.30pm. These hours are not flexible.

The Director is lovely but demanding and has high expectations and expects only the best. To succeed in this important role you MUST have finance experience and come across as polished, well spoken and intelligent

Main Duties include:

l  Extensive diary management (a major part of the job: booking client meetings/lunches/conference calls etc, managing the diary to ensure that it is possible)

l  Organising internal and external meetings

l  Telephone and email screening / dealing with clients / others

l  Arranging travel both in the UK and overseas, with accompanying itineraries

l  Occasional research projects

l  CRM system updating

l  Expenses administration

l  Communicating with internal personnel and clients face to face, via email and the telephone

l  Typing notes, presentations, e-mails

l  Adhering to all relevant operational procedures and company policies and taking an active part in ensuring these are followed e.g. compliance procedures; filing procedures and contributing to the maintenance of the Company's databases. 

Would you like to work as a PA with extra responsibilities for a wonderful boutique finance company in the heart of Mayfair ?

This is a brilliant opportunity working for a great employer with a real family feel. The office, which is busy but can be quiet at times, comprises of 50 people and has a friendly, supportive and team-focused environment. The company has been established for 10 years, and many staff have been there from the beginning showing how much they value and look after their employees. They are enjoying particularly strong growth at the moment, with exciting expansion plans for 2013 so this is a great time to come on board! The team is growing quickly so you will need to be able to cope in a changeable environment and juggle several balls at once.

Working for 4 MDs, your role will involve complex diary and ever changing international travel arrangements mainly, as well as all the documentation support and liaison that goes along with this. One Director will require more support than the others and will be your priority – he is disorganised, travels out of the office 80% of the time and is forever changing his plans so a robust approach is essential. All the guys are charming though and are looking forward to you coming to join their team as they are super busy and have never had a PA before. Other duties will be classic support duties i.e. expenses, teas and coffees, PP presentations etc.

The other side of the role will be supporting the HR with heavy recruitment plans, including arranging interviews, tracking candidates, and actually potentially running the inductions yourself, as well as ad hoc PR / event support. This recruitment function could take up to 50% of your time – attention to detail and a flair for logistical planning is paramount!

This is a new role which you will be able to grow. They want someone ambitious and hungry to take on more responsibility – for the right candidate the opportunities for career growth here are endless. There are two board level PAs in the office too, as well as a junior receptionist. Incredible opportunity!

Bonus (up to 10k - very much based on individual performance)
Health
Dental
Pension
23 days holiday
9-6 with Blackberry for out of hours contact when necessary

You will solely manage the front of house reception desk from 1pm every afternoon (spending the first hour doing a handover with the morning receptionist) until 7pm, working alongside other hospitality and secretarial staff in the office if necessary. Team work and a muck-in attitude are essential here. The salary will be £19,750 FLAT SALARY together with a discretionary annual bonus and other benefits.

 Daily duties include:
·         Welcome visitors and guest and direct appropriately
·         Managing switchboard
·         Operating IPFX
·         Receive, direct and relay telephone messages and fax messages
·         Record and handle all incoming and outgoing couriers
·         Arranging maintenance visits
·         Assist in the planning and preparation of meetings, conferences and conference             telephone calls
·         Manage breakfast and lunch meetings
·         Maintain an adequate inventory of office supplies
·         Ordering stationery

·         Occasionally provide word-processing and secretarial support

To thrive in this role, you will be exceptionally well presented and polished in terms of your personal appearance and telephone voice. You will suit a corporate high end client environment, and have a polite, warm and engaging manner. THIS ROLE WOULD NOT SUIT SOMEONE LOOKING TO USE THIS AS A STEPPING STONE TO AN EXECUTIVE ASSISTANT JOB – MY CLIENT WANTS A CAREER RECEPTIONIST HAPPY TO COMMIT TO THE ROLE LONG TERM.

·         medical

·         income protection

·         life insurance

·         10% non-contributory pension.

·         25 days’ paid holiday per annum in addition to public holidays; 3 of these days must be taken over the Christmas break

Working hours for this role are 1.00pm – 7.00pm with the ability to occasionally be flexible on hours in the event of any important early or late meetings.

You will be a fantastic communicator, representing your team at all times and liaising confidently with external clients and your internal peers –there is a large team of at least 20 other assistants with whom you will need to forge strong relationships and work seamlessly alongside. Discretion, a mature approach and an ‘unflappable’ nature are key – the pressure is high here and deadlines need to be met constantly, so the ability to remain calm in a crisis and to juggle conflicting priorities and multiple tasks at once is also essential. After proving yourself, you may be able to take on other areas of responsibility i.e. assisting with recruitment or social events.

You will have an excellent level of education including outstanding spelling and grammar, and be extremely polished in terms of your personal appearance and presentation. You will be engaging, outgoing, confident, able to push back gently when required and, most importantly, love being a career PA! You will strive to over achieve and enjoy meeting challenges and achieving consistently high quality results. They expect only the best here!

Salary is maximum 30k plus bonus and benefits including a blackberry for out of hours support. Fun, professional and corporate working environment and a fantastic name to have on your CV! Apply now – solid CVs only, minimum 2 years’ experience.

The environment is extremely fast paced, full on and highly pressurised so you must be prepared for this as the role is 24/7. The company is tough and you will be robust and thick-skinned to thrive here. This role is high level and high pressure, and to succeed you must have exceptional organisational ability and excellent attention to detail as you will often be responsible for things before they land on the Director’s desk. You will not be easily fazed and will thrive managing conflicting priorities and several tasks at one time. You will be an expert time manager. Big smile and sense of humour essential!

·         Complex, ever changing and back to back diary and meeting management

·         International, multi-stop travel itineraries including managing different time zones, visas, currencies and transfers etc.

·         Confidential documentation, expenses, and board report preparation and management

·         Building relationships at all levels across the department and externally – maintaining the strictest level of confidence and discretion at all times – FLUENCY IN RUSSIAN ESSENTIAL

·         Managing brought forward folders, filing systems, information systems, tracking information, excel and powerpoint reporting etc.

·         All personal duties for CEO including personal holidays, accounts, household, family matters, insurance, errands etc.,

·         Ad hoc projects

·         Internal / external events

·         Other day to day classic PA duties

Exceptional RUSSIAN SPEAKING PA / PERSONAL ASSISTANT / EA / EXECUTIVE ASSISTANT needed.

The main part of your role will be working alongside the HR Director and HR Manager running the support function. Duties will involve, management/administration of the in-house HR system, recruitment administration, organisation of interviews, diary management, travel arrangements and ad hoc duties.

The right person for this role will have previously worked in a support position within HR and worked on a HR system. You will be happy working in a PA/support role and not see this as a step in your HR career.

If this role sounds like it could be of interest and you have the required skills and experience, email your CV!

Salary- £35,000-£45,000

ISE Partners has moved!  Come and visit us in our shiny new offices on Ganton St (just off Carnaby St).  Look forward to showing you around!

Your role will be integral but the company are super busy and there are several tight deadlines so a robust and not ‘over sensitive’ approach is essential – there are lots of other PAs who have been there for a long time and love working there still so you will be supported from day one. My client wants someone hard- working, dedicated and keen to prove themselves. 

- You will be managing and supporting a very busy team of 9 individuals who are demanding, exceptionally busy and will expect only the very best from you.

·        - Complex, ever changing and back to back diary management including arranging and re-arranging meetings, tele-/video conferences, seminars, one to ones, weekly meets etc.

·        - Full support at various internal meetings i.e. comprehensive support for committee meetings including preparing paperwork, minute taking, audio typing, chasing up on action points, coordinating reports

·        - Confidential documentation, expenses, and board report preparation and management

·        - International, multi-stop travel itineraries including different time zones, visas, currencies and transfers etc.

·        - Extremely detailed and proactive full support of very demanding team – THIS IS AVERY HIGH PROFILE ROLE AND A LOT WILL BE EXPECTED OF YOU – you will need to be fully on the ball at all times.

·        - Senior communication across the business internally and externally – representing your team and acting as ambassador at all times

·        - Managing an ever changing workload – able to push back

·        - Some small scale event organisation including seminars, parties, client away days, conferences etc., managing the whole process including budgets

·        - Full upward management of team, being able to adjust your style accordingly

·        -  Building relationships at all levels across the company, working extremely closely with the rest of the support team/other PAs.

·        - Other ad hoc  day to day classic PA duties, always remaining confidential and discreet – both personal and business

·         - Answering all calls professionally - relays messages, screens and directs calls accordingly and greets guests. Able to gatekeep effectively and deal appropriately with senior clients, investors and VIPs

·        -  Email and inbox management, screening and replying to emails as necessary

·         - Manage suppliers – food, stationery etc

Once you have proven yourself, there will be the opportunity to take on further responsibilities from the rest of the admin team. The company as a whole encourages growth and development so if you WOW them they will definitely do everything they can to keep you and promote you internally and give you more responsibility. This has happened with various historical support staff, who have worked their way up internally and grown their roles.

Attitude is the most important thing my client is looking for – you must be positive, proactive, diligent, efficient and most importantly take lots of pride in yourself and the fact that you are representing the company. Common sense essential! Your personal presentation is KEY too – elegant corporate dress is essential. This is a brilliant opportunity not to be missed!

9 – 6 plus medical, pension, gym subsidy, and BONUS

Prestigious property investment company based in South West London is currently seeking someone exceptional to join their admin team as TEAM SECRETARY. The culture here is professional, hard-working but friendly and sociable and the office of 35 often go for drinks and company dinners. The hours can be long for this role though so you must be happy with this – they want someone hard- working, dedicated and keen to prove themselves. 

You will be managing and supporting a very busy team of 6 individuals who are demanding, exceptionally busy and will expect only the very best from you.

·         Complex, ever changing and back to back diary management including arranging and re-arranging meetings, tele-/video conferences, seminars, one to ones, weekly meets etc.

·         International, multi-stop travel itineraries including different time zones, visas, currencies and transfers etc.

·         Confidential documentation, expenses, and board report preparation and management

·         Building relationships at all levels across the company, working extremely closely with the rest of the support team/other PAs.

·         Other day to day classic PA duties, always remaining confidential and discreet

·         Answering all calls professionally - relays messages, screens and directs calls accordingly and greets guests. Able to gatekeep effectively and deal appropriately with senior clients, investors and VIPs

·         Email and inbox management, screening and replying to emails as necessary

·         Manage suppliers – food, stationery etc

·         Photocopying

·         Paper and electronic filing

·         General administrative and office support

·         As part of the support team, assists in general office management, supporting the receptionist, and providing general admin/hospitality support for in house events

·         Fire warden/first aider duties

Once you have proven yourself, there will be the opportunity to take on further responsibilities from the rest of the admin team. The company as a whole encourages growth and development so if you WOW them they will definitely do everything they can to keep you and promote you internally and give you more responsibility. This has happened with various historical support staff, who have worked their way up internally and grown their roles.

Attitude is the most important thing my client is looking for – you must be positive, proactive, diligent, efficient and most importantly take lots of pride in yourself and the fact that you are representing the company. Common sense essential! Your personal presentation is KEY too – elegant corporate dress is essential. This is a brilliant opportunity not to be missed!

25k, gym on site, pension, STL, bonus, private medical.