Executive Assistant - 12 month MAT cover


£32000 - £34000 per annum
Ref: 084105178  Date Posted:  29/10/2018
A busy business advisory firm based in the City are looking for a proactive EA to join the business on a 12 month MAT cover.

This is a very busy, and varied role providing 1:2 support to a Senior Executive and the wider team.

The position requires a seasoned professional able to hit the ground running with positive attitude, possess excellent organisational skills to manage a very busy diary and travel schedule and manage various client projects simultaneously.

You will be working alongside a hard-working team with a warm and friendly network of EA's across the global firm.

Duties and responsibilities:

EA support

· Liaison and 1:1 support for business processes led by Global Practice Head

· Be the first point of contact for all matters

· Extensive diary management

· Complex travel management

· Timekeeping for Senior Executive ensuring all billable time is captured correctly

· Management of expenses

· Coordination of business meals and meetings

· Produce agendas and attend regular team and senior management meetings taking full responsibility for assigned actions and making sure that deadlines are met promptly

· Minute-taking

· Preparation for all meetings led by team

· Assist with document and presentation formatting and proofreading

Project Management

· Develop clear understanding of clients needs

· Attend meetings, calls and interactions with clients

· Establish a professional business relationship with new and existing clients

· Take a proactive role in updating client knowledge through research, information seeking and discussions with clients

· Support research, design and development activity in cooperation with colleagues

· Be responsible for all finance and accounts pertaining to all allocated projects

· Ensure all project filing is clear and internal databases are updated

Successful candidates should have:

• Be available immediately

• Have experience supporting Senior team members as a direct PA

• Possess excellent organisation skills along with meticulous attention to detail.

• Ability to multitask and remain calm under pressure

Successful candidates will be contacted within 5 working days.

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