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Brussels

€36000 - €38500 per annum
Ref: 084105315  Date Posted:  26/02/2019
A global membership body representing the banking and investment sector are looking for a Team Assistant to support a team of 4 in their Brussels office. The Team Assistant must be fluent in both English and French.

**Ideally you will be based in Brussels however relocation is possible for the right candidate**

Duties and responsibilities:

• Diary management: scheduling internal and external meetings and assisting in organising the logistics for meetings, including conference calls

• Acting as front line ‘reception' for all callers and ensuring that their queries are dealt with efficiently or directed to the appropriate person

• Making travel arrangements and submitting expenses claims using online platform Concur

• Working with a bespoke database; contacts and distribution lists, including filing of data and pulling data into Excel and Word formats

• Active assistance in compilation, consolidation, harmonisation, formatting, proofreading, finalisation, and distribution of documents

• Assisting with the preparation for and occasionally attending AFME

events functions; with possibly some travel within Europe

• Ensure compliance with overarching AFME policies and procedures

• Provide office support services e.g. ordering kitchen supplies, office supplies, post services, maintaining an orderly work environment, as required, to enable the Business to operate efficiently

• Assisting with the management of service contracts e.g. shredding, recycling, coffee machines, stationery

• Ensure invoices are properly coded and authorised in Stampli

• Managing the logistical arrangements for meetings of the Committees

• Working with the Secretary of the Committee to ensure the timely preparation and distribution of documents for meetings

• Communicating with AFME Members on logistical arrangements

• Ongoing management of Membership and distribution lists

• Some European travel to look after meeting arrangements

Requirements

• Fluency in French and English essential

• Ability to multitask in a fast paced environment

• Previous experience supporting a team in an office environment

• Proficient in all Microsoft Office software including Adobe

Successful candidates will be contacted within 5 working days.