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Office Manager and PA to 2 Senior Partners - London - City

Ref: 693 Date Posted: Friday 09 Jun 2017

Fantastic opportunity to join outstanding Financial PR firm as Office Manager and PA to 2 Senior Partners.  You will be a highly organised administrative professional, with solid experience in overseeing the efficient running of an office, whilst also supporting senior people in a proactive and dedicated manner.

You will work closely with the rest of the admin team to ensure the smooth running of this closely-knit firm, and will also provide PA support to two inspiring Seniors.  The firm’s go-getting and ambitious team work together on their bidding and relationship-management, so you will be the sort to love supporting in a vibrant and successful brand, ensuring that flawless operations and administration allow your bosses to succeed, with you by their side.

You will have experience in:                  

Office Management -

  • Ensuring that an office runs flawlessly – being the first point of contact for all office issues, suppliers and staff
  • Managing all office contracts and vendor relationships
  • Purchase Order managements – if you have used Altair, ideal!
  • Running facilities/operations team meetings, taking minutes, following up action, etc.
  • IT management
  • All record-keeping and administration needed to organise an office (around 70 people here)

PA –

  • Full diary management, winning confidence and trust in senior people
  • Client and internal liaison at the highest level
  • Booking and preparing for meetings, conference calls and VCs
  • Making all logistical arrangements, catering, travel, etc.
  • Processing expenses
  • Ad hoc administration

Other qualities:

  • Excellent communication skills
  • Outstanding attention to detail
  • Very good/advanced skills in Word/Excel/PowerPoint/Outlook

If you have a flexible, pro-active, confident and 'can-do' approach to every task that you tackle, and are looking for a supportive, collegiate and fun firm, apply today!

A super opportunity!  We look forward to hearing from you.