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PA/Office Manager

City Of London

£35000 - £50000 per annum
Ref: 084106104  Date Posted:  29/04/2021
This represents a rare opportunity for someone who takes huge pride in looking after both people AND office services to join an exciting, genuine and hard-working group of people in a successful City hedge fund in a combined PA / Office Manager hybrid role (sole support).  This is a time-sensitive hire so immediately available candidates will be viewed as a priority.

Highly IT literate and a natural self-starter, you will love nothing more than being proactive to pry complex tasks from busy investment professionals - how can you make their working days run more smoothly? What tasks are they silently struggling with that you could easily handle in a flash? 

Your role will involve providing an efficient PA service to the CEO, CIO and COO from a diary and international travel perspective but you will also manage support elements for the wider team in this 25 strong office, including the Head of Marketing. Great technical skills are essential as you will be working on PowerPoint and Excel documents on a regular basis.  

Your career background will include prior experience of supporting in a small to medium office setting  as you will be accustomed to working with different vendors and providers to ensure the team have everything they need, your facilities tasks will include:

- Ordering catering, office supplies and consumables
- Acting as the friendly, enthusiastic first point of contact for visitors once normal in-person meetings resume
- Working closely with vendors to ensure services and equipment are delivered accurately and on time or negotiating new contracts where needed
- Taking care of the office realm -everything from the plants to the coffee machine and meeting rooms
- Liaising with building management to ensure wider office services are running exceptionally (e.g. ground floor security, air-conditioning system etc)

For the right person, there will be scope to be involved in wider responsibilities which may include the production of investor materials to potentially research and assisting the marketing function more widely. Overall you are the type of person who continually seeks to add value and develop better systems and processes for your company.

This is a flat structured environment where the team pull together to get things done and as such, is best suited to someone who considers themselves a real team player.