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Executive Assistant

London

£28000 - £35000 per annum
Ref: 084106123  Date Posted:  10/06/2021
A unique opportunity for a detail driven, graduate Executive Assistant with strong written skills and organisational experience. This is offered as a six month contract initially with the potential for extraordinary future long-term development for the right person.

We are working with one of the world's most innovative trade associations who have set up their global headquarters in London with a huge sustainability/climate agenda. Working closely alongside the executive team, you will help to coordinate and administer the programme of working party meetings and events held globally throughout the year. Your work will be remote until October and then there will be flexibility needed to attend the London office a couple of days a week from then onwards.

Your communication skills will be second-to-none as you will be circulating action points from complex meetings which will be taking place between some of the world's largest companies (via video conference and conference call) and assisting in the arrangement of online conferences. You will also be putting together materials (PowerPoint presentations, agendas, briefing notes and summarising research) in preparation for conference attendance by the CEO.

Regular responsibilities will include:

- Diary management for the CEO and Director of Communications
- Using various software tools book meetings and conference calls with members around the world
- Admin support for international trips (flights, accommodation etc.)
- Handling requests coming into head office from members and affiliate organisations
- Helping to coordinate various Working Group meetings
- Producing agendas and action points for team meetings
- Supporting the Director of Communications to keep track of social media activity of members for appropriate promotion
- Assisting the Operations Manager and Project Coordinator with technical issues
- Formatting notes, research and briefings
- Ad-hoc PA support, ensuring Directors have followed up on correspondence and are ready for meetings

Your working style will be hands-on and flexible: - in this small office environment, no job is too big or too small: one minute you could be supporting the CEO with an important research project, the next you could be greeting visitors and making teas and coffees!

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