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Executive Assistant

London

£24 - £28 per hour
Ref: 084106588  Date Posted:  22/06/2022
Are you an exceptional EA – ambitious for an opportunity to gain strong commercial experience in a market-leading, global consultancy? You will be academic, resilient, and willing to work extremely hard; with client-facing experience and a strong desire to work in a cutting edge and entrepreneurial business as an EA.

This is a brilliant career move for an enthusiastic EA who is ambitious for an opportunity to gain strong commercial experience and is willing to commit, for long term career development.
Working with two senior associates (Director/MD level), you will tackle the challenges of their ever-changing, back-to-back diaries; monitor their sent items to seek actions; and be dealing with the fact that everybody wants time with them. Scheduling here will involve both internal and external liaison, so you must be an outstanding ambassador for the company – the strong experience in a client facing role will help here.

This is a dynamic and effervescent role - constantly evolving - with responsibilities including:

- Complex international travel itineraries – monitoring, and creating solutions for last minute changes on the go
- Heavy diary management – with meetings across multiple time zones. Regularly resolving issues with last minute changes and clashes.
- Liaising with Senior Stakeholders, and their EAs, to arrange internal and external meetings - scheduling conference calls, or booking in meetings, and coordinating, creating and circulate meeting materials.
- Screening calls in a swift, helpful, and effective manner, responding and actioning as appropriate.
- Providing comprehensive inbox management to support your bosses.
- Liaising with clients to touch base, schedule meetings, manage contracts and check information for database maintenance.
- Assisting in the production and circulation of reporting materials – proof reading, editing, improving presentation.
- Supporting with events, where needed – booking lunch/dinner/functions/conferences etc. and processing associated expenses.
- Additional standard duties - filing, general office admin, expenses, booking couriers, taxis, teas, coffees etc.

At interview stage it is essential that you can demonstrate that you are a fast leaner, meticulous and industrious - unafraid to make decisions, solve problems and work well both autonomously and in a team.

You will have clear experience managing inboxes, international travel, and busy diaries; and thrive in a culture of mutual support, teamwork, and feedback.
This is currently a hybrid role – excellent training and development opportunities, and generous benefits await the right person.

**Please note this is initially a temporary position to cover summer holidays. There may be perm opportunities for a candidate that makes a strong impression. An opportunity not to be missed.**

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