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Receptionist and Facilities Coordinator, Real Estate Investment

London

£30000 - £35000 per annum
Ref: V-35567  Date Posted:  23/01/2023
Receptionist/Facilities Coordinator

We are seeking an organised and resilient Receptionist/Facilities Coordinator to join a well-respected and highly successful real estate investment firm based in Mayfair.

Candidates must have previous Reception and office facilities experience, including IT troubleshooting.

Mayfair
5 days in office
£30,000-£35,000
08:30am-6:00pm

Responsibilities:

- Meet and greet all visitors to our office
- Answer calls in an efficient and professional manner, taking clear and detailed messages when necessary
- Conduct building induction for new joiners - introduction to staff and office
- Outlook Calendar management to book/confirm meetings for staff and external guests
- Logging, sending and distributing all incoming and outgoing mail accurately and promptly
- Booking meeting rooms, managing requests and working closely with the Director’s Executive Assistant
- Setting up meeting rooms, providing catering and refreshments & tiding meeting rooms once finished
- Order breakfast & lunches for meetings (including collection of catering, set up etc)
- Ensure that the reception & kitchen areas are tidy at all times - daily checks, loading/unloading dishwasher etc.
- Order stationery and kitchen supplies - daily checks to ensure stock is replenished at all times, liaise with EA / OM to understand and agree supply needs
- Monthly stocktake of printer toner, paper and stationery to ensure adequate supplies
- Managing monthly credit card expenses - keep track of expenditure
- Ad-hoc administrative tasks e.g., binding and printing
- Working with third party IT supplier to troubleshoot and solve IT issues
- Flexibility to work late/early dependant on meeting requirements/board meetings

Experience

- Previous experience in a fast-paced front of house Receptionist role – open to industry but a hospitality background would be ideal
- Facilities management experience – an ability to work with third party supplier to solve issues quickly and efficiently.
- Excellent written and verbal communication skills, including a clear telephone manner
- IT literate – you are an experienced user of Microsoft Office suite, particularly Teams, Word and Outlook
- Well-presented
- Proactive
- Excellent organisational skills
- Ability to use own initiative, think outside the box to solve problems
- Ability to work autonomously with minimal supervision

Due to the number of applications we receive we are only able to respond to those who might be a good fit. We endeavour to respond to those people within 72 hours of application.

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