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£30000 - £37000 per annum
Ref: V-35620  Date Posted:  14/04/2023
Sole Receptionist - St James - £30,000 - £37,000 depending on experience

Are you a superbly smart, confident, and kind Receptionist with 1-2 years of Front of House experience and of Graduate Calibre who has direct experience in managing the reception area with the most efficient, professional, and warm natural welcome within a financial setting? Do work well and enjoy being part of a superb tight-knit support services team?

A wonderful Receptionist opportunity in St James’s Square has arisen where you will run the Front of House reception in conjunction with a small but mighty administrative team who work collectively to produce a seamless experience for internal and external visiting clients. In this front-of-house role, you will take ownership of all the reception duties, kitchen management and facility requests in a beautiful office location.

Receptionist duties include but are not limited to during the hours of 8.00 am – 5.00 pm:

- Own the FOH Reception space with a bespoke greeting to each visitor
- Provide efficient service and direct with warmth and prompt refreshments
- Announce guests by phone, computerised building software and Outlook Calendar invites
- Manage a reception switchboard promptly with clear diction and good fielding in a “willing to help” fashion
- Coordinate and manage meeting room set up with catering, AV and WebEx and Team call set-up. With basic IT troubleshooting
- Prepare meeting room layout and happily clear down after catered meetings
- Work in conjunction with Senior Staff and Executive Assistants to coordinate all catering requests where you will manage and liaise with catering vendors to ensure a good selection and prompt delivery.
- Manage, prepare, and coordinate incoming and outgoing post including its distribution
- Order, log and monitor courier services keeping a close eye on invoices and charges
- Ensure cleanliness, organisation and presentation of the reception, Front of House areas and the kitchen
- Keeping the kitchen fully stocked with beverages, snacks and kitchen supplies manually and with a weekly inventory and order
- Maintain the stationery supplies and storage along with bathroom items
- Action Adhoc special projects and be contented scanning, faxing, filing, stuffing envelopes and binding
- Working with a CRM, Excel, Word, and PowerPoint

As the ideal expert receptionist, you will be a pleasure to work alongside, perfectly presented, quietly confident and with a genuine warm demeanour. You will pride yourself on consistently delivering a unique service to colleagues, guests, vendors, delivery drivers and workmen.  You will be comfortable interacting with senior executives and experienced Personal Assistants with an instinctive ability to anticipate their needs during busy, pressurised times and be proactive during seasonal quiet periods where you remain focussed and upbeat.

Perfect for a pleasant receptionist who has come from an investment, 5* Hotel or 1st Class Cabin Crew background with a solid education.

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