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Facilities Co-ordinator / Receptionist


£35000 - £42000 per annum
Ref: V-37673  Date Posted:  21/11/2023
Exciting Job Opportunity: Facilities Coordinator/Receptionist
Are you ready to embark on a dynamic career that combines exceptional organisational skills, outstanding communication, and a flair for multitasking? If you're looking for a role that keeps you on your toes while fostering professional growth, we've got the perfect opportunity for you!
Location: St James's Square, Central London
Roles and Responsibilities
As an experienced Hedge Fund or Private Equity or Asset Management Facilities Coordinator/Receptionist, you'll play a pivotal role in ensuring the smooth and efficient operation of the bustling office.
Your duties will include:

- Meeting and greeting clients with a warm and welcoming smile.
- Escorting clients to meeting rooms, offering beverages, and announcing their arrival as needed.
- Preparing meeting rooms, including setting up and tidying up after meetings.
- Managing the meeting room booking system and maintaining the meeting room tracker.
- Handling invoice processing and nurturing vendor relationships.
- Providing telephone coverage, answering inquiries, routing calls, and taking detailed messages.
- Recording visitor information for Health & Safety purposes.
- Maintaining workplace security by issuing and collecting temporary badges.
- Arranging couriers (Fedex and local) and handling mail deliveries.
- Ordering stationery and pantry items for our London and Paris offices.
- Building and maintaining business relationships with high-profile individuals and all levels of management.
- Assisting in event planning and organisation if required.
- Performing special projects related to the team's goals.
- Providing excellent customer service to both internal and external clients.
- Performing ad-hoc administrative duties.
- Maintaining a safe and clean reception and kitchen area.
- Efficient data entry.
- Filling in for the Front of House Manager during their absence.

Job Requirements
We're looking for a candidate who brings energy, experience, and a passion for excellence to the team.
Here are the key requirements:

- 3 years of finance industry or alternative investment-related experience in a similar role.
- Ability to exercise sound judgment in handling queries, calls, and issues.
- Excellent verbal and written communication skills.
- Professional, friendly, and approachable demeanour.
- Resourceful and proactive when addressing challenges.
- Outstanding multitasking and time-management skills, with a knack for prioritising tasks.
- Ability to handle confidential information with discretion.
- Extremely professional demeanour and attitude.
- Self-starter with the ability to work independently.
- Strong organisational, communication, and interpersonal skills.
- Proficient knowledge of Microsoft Outlook, Excel, and Word.
- Hands-on experience with office equipment (e.g., franking machines, fax machines, and printers).
- Detail-oriented and adaptable in a fast-paced environment.

Be a crucial part of a vibrant team, where opportunities for growth are limitless, and every day brings new challenges and rewards. If you're ready to take the next step in your career, apply now and be a part of the exciting finance industry journey!

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