ISE Partners

Finance Executive Assistant (12 Month Fixed Term Contract)

Ref. V-40756

£50,000 - £55,000 Per Annum

London

Permanent

Posted 8 days ago

Overview

Finance Executive Assistant (12 Month Fixed Term Contract)
Location: London, UK
 
Are you a bright, sparky, and kind professional with a degree and a passion for supporting high-achieving teams? Are you ready to bring your exceptional organisational skills to a stylish and comfortable office environment where you'll be well looked after? If so, we have an exciting opportunity for you!
 
Our client is seeking an experienced Executive Assistant to join a beautiful London office on a 12-month fixed term contract. This role is ideal for a return-to-work mum or father, it's for anyone looking to make a significant impact in a dynamic and supportive team culture. The position requires working four days a week in the office.
 
As an Executive Assistant, you will be responsible for supporting investment professionals within the London team. You'll be a crucial part of a small but mighty Administration team, consisting of EAs and Receptionists.
 
WHAT YOU WILL DO:
  • Calendar Management: Manage multiple calendars for investment professionals, handling conflicting priorities and fast-paced schedules across various time zones.
  • Travel Arrangements: Arrange complex international and domestic travel itineraries.
  • Meeting Preparation: Prepare all necessary meeting materials, including printed presentations, agendas, and other documents.
  • Meeting Coordination: Coordinate internal and external meetings, including room reservations, equipment setup, catering, and preparation of meeting materials.
  • Expense Reports: Process expense reports in compliance with firm policies.
  • Gatekeeping: Act as the primary point of contact between executives, managers, visitors, and incoming phone traffic.
  • Personal Administrative Work: Handle occasional personal administrative tasks.
  • Reception Support: Provide support to the Reception team as needed.
  • Office Maintenance: Proactively ensure the smooth running and presentation of communal areas within the office.
  • General Administrative Duties: Support the Office Manager and reception and collaborate with the wider Admin team in London.
 
WHAT YOU BRING:
  • Experience: 4 or more years of experience as an Executive Assistant.
  • Technical Skills: Strong proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Communication Skills: Excellent verbal and written communication skills.
  • Professionalism: A high degree of professionalism, initiative, and resilience; ability to support a wide range of personalities and levels, including senior leadership.
  • Organisational Skills: Ability to multi-task, shift direction, and prioritise effectively.
  • Time Management: Excellent time management and interpersonal skills.
  • Problem Solving: Solutions-oriented, resourceful, highly dependable, and detail-oriented.
  • Discretion: Ability to handle confidential information with appropriate discretion.
  • Preferred Experience: Prior experience within financial services is preferred.

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