Executive Assistant
Ref. V-43410
£55,000 - £65,000 Per Annum
London
Permanent
Posted 5 days ago
Overview
Our client is seeking an energetic, communicative and highly organised Executive Assistant to join them on an initial 12-month fixed term contract supporting 2 Portfolio Managers and their team. This role is suited to someone who has worked with high-volume coordination and complex travel management. You will demonstrate the ability to work at pace and with a high output, and with a sunny, bright and professional demeanour.
Key Details:
Supporting 2 PMs and their team, this is a key role that will require someone to strategically partner with team members to alleviate workload and create efficiencies. You must maintain a high level of accuracy, and be adept at managing multiple processes and tasks at one time. With the company constantly evolving - this EA will help manage their teams day-to-day support needs and see that everything runs as smoothly and to time as possible. You will be a strong team player who enjoys working amongst a collaborative and social network of Assistants, and thrive working in a deadline-driven environment with a level of mature judgement. This is an initial 12 month fixed term maternity cover, with potential for permanency.
Responsibilities:
Key Details:
- £55 - £65k plus discretionary bonus.
- Stunning St James's Square offices, with 1 WFH day per week.
- Hours: 7:30am - 5pm, Monday - Friday.
- Leading benefits include private medical and dental, tuition assistance and generous leave policies.
- Work closely with key stakeholders and decision-makers.
Supporting 2 PMs and their team, this is a key role that will require someone to strategically partner with team members to alleviate workload and create efficiencies. You must maintain a high level of accuracy, and be adept at managing multiple processes and tasks at one time. With the company constantly evolving - this EA will help manage their teams day-to-day support needs and see that everything runs as smoothly and to time as possible. You will be a strong team player who enjoys working amongst a collaborative and social network of Assistants, and thrive working in a deadline-driven environment with a level of mature judgement. This is an initial 12 month fixed term maternity cover, with potential for permanency.
Responsibilities:
- Manage calendars and conference calls, make appointments, book conference rooms, and organise meetings for the PMs and team.
- Coordinate and manage domestic and international travel arrangements.
- Create and process expense reports.
- Manage phone coverage for team and set up conference calls as needed.
- Participate in elements of the research process.
- Perform personal assistant functions (scheduling, reservations etc.) if required.
- Work on special projects as needed.
- 5 - 8 years of experience in a Team or Executive Assistant role involving multitasking and prioritisation.
- Experience working in a hedge fund, investment firm or similar fast-paced environment.
- A Bachelor's degree (any field of study).
- A successful track record of scheduling meetings in a high-volume environment across multiple time zones.
- A strong customer service orientation and professionalism.
- Private Medical Insurance
- Dental Insurance
- Income protection
- Life Insurance
- Employee Assistance Program
- Tuition assistance
- Non-Contributory Pension