Executive Assistant (IR & Roadshows)
Ref. V-53961-2
Competitive
City of Westminster
Permanent
Posted 7 hours ago
Overview
Executive Assistant - Middle East Roadshows
We're seeking a travel planner extraordinaire for a rapid-pace EA / Roadshow Coordinator opportunity! You must have strong knowledge of managing complex business travel or roadshows across the GCC region and as a minimum will have at least 8 years of providing strong Executive Assistant support within Financial services
Your thrive in a fast-paced, global environment and demonstrate sound judgement, discretion, initiative, and strong communication skills. This position requires a high level of autonomy and precision, particularly in coordinating complex roadshows and investor meetings across the Middle East.
Working closely alongside another experienced EA, you will support a team of three Executives (2 based in Dubai) to:
We're seeking a travel planner extraordinaire for a rapid-pace EA / Roadshow Coordinator opportunity! You must have strong knowledge of managing complex business travel or roadshows across the GCC region and as a minimum will have at least 8 years of providing strong Executive Assistant support within Financial services
Your thrive in a fast-paced, global environment and demonstrate sound judgement, discretion, initiative, and strong communication skills. This position requires a high level of autonomy and precision, particularly in coordinating complex roadshows and investor meetings across the Middle East.
Working closely alongside another experienced EA, you will support a team of three Executives (2 based in Dubai) to:
- Manage complex, ever-changing calendars across many time zones, with a focus on coordinating investor meetings across the UAE, Saudi Arabia, Qatar and other key GCC territories:
- Take the lead on Middle East roadshow logistics: booking multi-leg travel itineraries, securing accommodation and ground transportation, business dinners and preparing detailed agendas specifically tailored to local customs and preferences.
- Serve as the trusted communication hub for executives, often representing the firm in sensitive communications with Middle East-based clients.
- Autonomously prepare briefing materials and investor notes for meetings, often with minimal notice.
- Use the CRM (Salesforce) to track investor interactions and meetings, ensuring accurate and timely recording
- Reconcile and submit multi-currency expense reports, involving coding and compliance requirements.
- Support regional office events and contribute to the broader team culture.
- Minimum of 8+ years’ experience as an administrative assistant, preferably within financial services.
- Proven experience supporting senior executives in a global financial services or investment firm, ideally with exposure to the Middle East region.
- Deep understanding of cultural nuances and logistical challenges involved in regional roadshow planning.
- Flexibility to troubleshoot and address issues outside regular business hours as needed.
- Knowledge of Salesforce and proficiency in MS Office applications; Word, Excel, PowerPoint, Outlook, and Workday.
- Exceptional organisational skills and attention to detail, with the ability to manage competing priorities and adapt quickly to change.
- Strong interpersonal skills and a collaborative mindset, with a proactive approach to problem-solving.
- Strong collaborative EA culture and great leadership
- Hybrid work pattern (typically 3:2 with ability to be flexible where needed)
- Stunning, high-spec London offices (West End) with on-site benefits including breakfast and lunch provided, cycle storage and showers
- Competitive benefits package and bonus