Whether you're hiring an Executive Assistant or considering a career move, understanding a comprehensive Executive Assistant job description is crucial. An Executive Assistant (EA) plays a vital role in the smooth operation of an executive’s day-to-day activities. Serving as the right hand to senior leaders, the role demands a mix of strategic thinking, discretion, and first-rate organisational skills.

What is an Executive Assistant?

An Executive Assistant is a high-level strategic administrative professional who supports senior executives, often at the C-suite level, such as CEOs, CFOs, and Managing Directors. Unlike junior and entry level administrative roles, EAs are deeply involved in business operations, project coordination, and high-level decision-making support.

The executive assistant description typically goes beyond diary management and travel booking. EAs are trusted advisors and gatekeepers, often acting as the liaison between executives and internal or external stakeholders.

Want a deeper understanding of the role? Read our in-depth guide on What is an Executive Assistant?

EA Job Description: Core Responsibilities

A strong EA job description should outline a blend of administrative tasks and strategic support functions. Typical responsibilities include:

• Calendar & Schedule Management:

Organising and prioritising meetings, appointments, and events.

• Email & Communication Oversight:

Managing inboxes, drafting correspondence, and ensuring prompt follow-ups.

• Meeting Preparation & Follow-Up:

Coordinating agendas, taking minutes, and tracking action points.

• Travel Coordination:

Booking flights, accommodations, and preparing detailed itineraries.

• Stakeholder Liaison:

Acting as the first point of contact for internal teams and external partners.

• Project Support:

Assisting with the execution of strategic initiatives and project timelines.

• Confidentiality & Discretion:

Handling sensitive information with professionalism and trust.

• Expense & Budget Tracking:

Submitting reports and reconciling credit card statements.

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Executive Assistant Description: Desired Skills and Qualifications

An Executive Assistant job description will often include a range of competencies. These are the skills that define a successful EA:

• Excellent Communication:

Both written and verbal communication must be sharp and professional.

• Proactive Mindset:

Anticipating needs before they arise is essential.

• Tech Savvy:

Proficiency with Microsoft Office, Google Workspace, CRM tools, and calendar apps.

• Attention to Detail:

Precision in document preparation, scheduling, and data handling.

• Time Management:

Ability to juggle multiple tasks and work under pressure.

• Discretion and Integrity:

Especially when handling confidential corporate or personal matters.

Many EAs also hold qualifications such as a diploma in Business Administration or undertook a course with Quest Professional or Oxford Media & Business School.

Customising your EA Job Description

When hiring, it’s essential to tailor the EA job description to the specific needs of your organisation or executive. For instance, some EAs may have responsibilities tied to HR, finance, or event planning, depending on the size and nature of the company.

Make your executive assistant job description stand out by highlighting:

• Specific tools or software used.
• The executive’s specialism (e.g. tech, real estate, legal).
• Travel or out-of-hours expectations.
• Opportunities for growth and involvement in strategic projects.

Curious about salary expectations? Explore current compensation trends in our article on How much Executive Assistants make.

Final Thoughts

The modern Executive Assistant description reflects a dynamic, strategic role that is central to organisational success. Whether you’re defining the scope for recruitment or refining your CV, a well-articulated EA job description can set the stage for an effective working relationship between executive and assistant.

Looking to hire or need guidance on EA recruitment? Partner with ISE to connect with London's most exceptional Executive Assistants. Learn more about our recruitment services.