Executive Assistant | Private Equity | Temp to Perm

London | Temp‑to‑Perm Opportunity | Fast‑Paced, Global Environment

A leading global investment firm is seeking an exceptional Executive Assistant to support a busy deal team within its London office. This is a temp‑to‑perm opportunity offering exposure to a highly collaborative, international platform spanning London, New York, Amsterdam and Hong Kong.

This role is ideal for a confident EA who thrives in a fast‑moving private equity environment, excels at supporting multiple senior professionals simultaneously, and is energised by complex logistics, global coordination and constant activity.

The Role

You will provide seamless administrative and organisational support to a multi‑stakeholder deal team. The position demands exceptional attention to detail, strong judgement, and the ability to manage many moving parts at once.

Key responsibilities include:

• Coordinating and scheduling internal and external meetings, including those with senior managers and fund heads
• Managing busy, multi‑time‑zone diaries for several team members
• Handling complex multi‑leg international travel (visas, flights, hotels, ground transport) using preferred corporate travel partners
• Registering team members for conferences and AGMs, and coordinating logistics around these events
• Liaising across global offices to support cross‑border workflows and team processes
• Maintaining CRM systems and contact databases; uploading notes, meeting records and deal‑related information (DealCloud)
• Tracking mobility and compliance requirements (Blackspark)
• Preparing and processing expenses through Concur
• Conducting ad‑hoc research on managers, prospects and clients using Preqin, LinkedIn and internal tools
• Providing general administrative support: VC set‑ups, call handling, copying, binding, scanning business cards, etc.
• Maintaining confidentiality and handling sensitive information with professionalism
• Supporting improvements to operating practices and assisting with office‑wide procedures
• Fire warden responsibilities and occasional holiday cover for other EAs

What They’re Looking For
Candidates without relevant private equity or investment‑team EA experience are unlikely to be considered.

The ideal candidate will bring:

• 4+ years’ experience supporting senior stakeholders in a demanding, fast‑paced environment
• Strong diary and travel management skills, ideally gained in private equity, investment management or a similar setting
• Exceptional attention to detail and organisational capability
• Confidence supporting multiple busy travellers with shifting priorities
• Excellent Microsoft Office skills (Outlook, Word, Excel; PowerPoint a plus)
• Experience with Concur and/or CRM systems (Salesforce, DealCloud, etc.) preferred
• A proactive mindset and the ability to work both independently and collaboratively
• Strong written and verbal communication skills
• High levels of discretion, accuracy and follow‑through
• Flexibility to work overtime or be reachable when the team is travelling
• Deal-team experience is key here

Why This Opportunity Stands Out

• Join a high‑performing, global deal team with considerable exposure to cross‑border transactions
• Fast‑paced, intellectually stimulating private equity environment
• Strong collaborative culture with close partnership between EAs across the business
• Modern offices, excellent facilities and a supportive operational structure
• Clear potential for the position to transition from temporary to permanent